Call for Volunteers

Call for Volunteers: Open until Aug 4th!
Register now!

Volunteering @ PyCon Greece 2025

As a volunteer-led & community-driven event, PyCon Greece is run by volunteers from the Python Community. That said, to ensure that the event runs smoothly we need the help of on-site volunteers that will strengthen our organising team during the event! This page explains some of the ways you can help us.

Being a volunteer means giving your time for free, without expecting anything back, just for the pleasure of being a part of this amazing conference. It’s a great way to meet new people, learn new things, and have a lot of fun. You can volunteer for a few hours or for the whole conference, it’s up to you.

We will also have a small number of perks for you, some small gifts to say “thank you” for your time and for your help.


Things to remember

  • This is in-person volunteering and requires you to be present at the venue.
  • While we strive to make the conference affordable for everyone, we cannot provide travel or accommodation support to volunteers.
  • You are welcome to volunteer as much or as little as you want to, even if you already hold a ticket. We appreciate any help you can give us.
  • Keep in mind that you might have to miss some session you would like to otherwise attend.
  • Registration deadline: Monday, 04 August 2025


Perks for volunteers

🎟️ A free ticket for the two days of the conference (29-30 August 2025).

😎 Get an awesome PyCon Greece Volunteer T-shirt that you can keep and show off to your friends.

♾️ A mention on the website to stay there forever.

🤝 Be part of a great team and make new friends.


What Volunteering at PyCon Greece looks like

As a part of PyCon Greece volunteers’ team, you will be the face of the conference. Your prime directive will be to ensure everyone coming to the conference has a great time. We want volunteers to be welcoming, helpful, collaborative, and overall making sure everyone (including yourself) is comfortable. Despite the different tasks laid down below, volunteers represent a single unit. Sometimes this would mean that as a session chair you will be asked about where the quiet room is. We expect you to help this person out or point them to someone who can.

We’ve put together an outline of some of the ways you can volunteer your time at the conference.

Registration Desk

This is a very people-first position and will require spending a considerable time at the registration desk talking to attendees, along with carrying out the following activities:

  • Handing out registration badges
  • Checking student IDs
  • Answering general questions
  • We want to call out that volunteers at the registration desk will generally not be able to attend talks for the duration of the task.

T-Shirt Handout

  • Handing out the conference T-shirt to attendees
  • This job involves standing and lifting light items
  • We want to call out that this job is located at the registration desk, and you will generally not be able to attend talks for the duration of the task.

Room Manager

A room manager is responsible for ensuring everything in a room runs smoothly for the entirety of a slot. Some of the activities a room manager is expected to carry out involve:

  • Ensuring that all available space is utilized, people are seated before the talk begins, and the room is not overcrowded.
  • Making sure the session chair and speakers are in the room 5 minutes before.
  • Keeping in touch with the AV team to ensure everything is in order.
  • Keeping the Code of Conduct (CoC) in mind and contacting CoC committee members if needed.
  • We want to call out that room managers might not be able to attend or focus on talks for the duration of the task.

Session Chairing

A session chair plays a key role in introducing talks and ensuring a seamless transition between talks scheduled during a slot. The activities that a session chair is expected to carry out include:

  • Helping speakers prepare their computers for the talks
  • Introducing the speakers to the audience
  • Signalling time left to the speakers
  • Making sure talks start and finish on time
  • Moderating Q&A sessions, assisting with passing the microphones and reading out appropriate questions from remote attendees

Setup/Teardown

  • Putting up signage in hallways for various provisions (toilets, quiet room, childcare, etc.)
  • On the last day, there will be a venue cleanup afterwards
  • This job involves walking and carrying items, some of which may be heavy

Greeter / Badge check

  • Checking attendees at the venue for badges (everyone should have them visible at all time).
  • Sending people who do not have a badge to the registration desk, unless they are part of the venue staff (e.g., AV team, catering, etc.)
  • Reporting people who don’t have badges and refuse to go to the registration desk

Runners and Ad-hoc Activities

There are always some tasks which we simply cannot plan beforehand. Based on what’s needed in the moment, you can be expected to do one or more of the following (not an exhaustive list):

  • Checking rooms to ensure all the necessary resources are in place
  • Helping out with registration desk duties, T-shirt handout, or room manager duties
  • Moving chairs, tables, or poster walls
  • Generally supporting the venue team with ad-hoc tasks

How to sign up

Please acknowledge our Code of Conduct and our Data Privacy Policy, and then fill out this form to register your interest in volunteering at PyCon Greece 2025! We will get back to you with more details and information on how to proceed. Thanks! ❤️